Privacy Policy

Last updated on April 24, 2025.

1. Introduction

"Maxim Capital Partners" ("1353872 B.C. LTD," "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in compliance with Canadian federal and provincial laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and British Columbia’s Personal Information Protection Act (PIPA).

For inquiries or requests regarding your personal information, please contact:
Email: legal@maximcapitalpartners.com

2. Information We Collect

We collect personal information from the following sources:

• Application & Forms: Information provided in applications, agreements, or other documents.
• Verbal Communications: Information you provide us orally (e.g., phone calls, meetings).
• Transactions: Details about your transactions with us or other financial institutions.
• Digital Interactions: Data from website visits, cookies (if applicable), and form submissions.

3. How We Use Your Information

We use your personal information to:

• Provide and manage financial services.
• Comply with legal and regulatory obligations.
• Improve our services and customer experience.
• Communicate with you regarding updates, offers, or legal requirements.

4. Disclosure of Information

We do not disclose non-public personal information without your authorization, except:

• As Required by Law:To government authorities, regulators, or law enforcement.
• Service Providers:To unaffiliated third parties (e.g., brokers, custodians) only as necessary to provide agreed services.
• Legal & Compliance: To auditors, legal counsel, or in case of business transfers (mergers/sales).

5. Data Retention

We retain personal information:

• As required by PIPEDA, PIPA, or other laws.
• Indefinitely for submitted forms, unless you request deletion.
• For as long as necessary to fulfill business, legal, or regulatory obligations.

You may request deletion of your data by contacting us at legal@maximcapitalpartners.com.

6. Safeguarding Your Information

We employ physical, electronic, and procedural safeguards, including:

• Restricted access to personal data.
• Secure storage (encryption, firewalls, access controls).
• Third-party oversight to ensure compliance with privacy laws.

7. Your Rights

Under Canadian privacy laws, you have the right to:

• Access your personal data.
• Correct inaccurate information.
• Withdraw consent (where applicable).
• Request deletion (subject to legal retention requirements).

8. Data Breach Notification

In the event of a privacy breach involving personal information, Maxim Capital Partners will take immediate action to contain, assess, and mitigate risks in accordance with Canadian privacy laws, including:

• PIPEDA’s mandatory breach reporting requirements
• British Columbia’s PIPA (where applicable)

A. Reporting the Breach

If a breach poses a real risk of significant harm (RROSH) to affected individuals, we will:

1. Report to the Office of the Privacy Commissioner of Canada (OPC) as soon as feasible.
2. Document and disclose the following details in the report:
   • The circumstances of the breach.
   • The date/time the breach occurred (or estimate).
   • The type of personal information involved (e.g., financial data, contact details).
   • The approximate number of affected individuals.
   • Mitigation steps taken to reduce harm.
   • Notification steps provided to affected individuals.
   • A designated contact person at Maxim Capital Partners for follow-up.

B. Notifying Affected Individuals

If a breach meets the RROSH threshold, we will notify impacted individuals as soon as feasible via:

• Phone
• Email
• Paper Mail (if electronic contact is unavailable)

Notifications will include:

1. A description of the breach (what happened).
2. The estimated time/date of the breach.
3. The categories of personal information exposed.
4. Steps we’ve taken to mitigate risks.
5. Recommended actions for affected individuals (e.g., credit monitoring, password changes).
6. A direct contact method (email/phone) for further assistance.

Confirmation of Receipt:

• We will follow up to confirm receipt of the notification (e.g., via read receipts, callback requests) to ensure affected parties are informed.

C. Internal Record-Keeping

All breaches (even those not meeting RROSH) will be:

• Documented internally (including remediation steps).
• Retained for 24 months (as required by PIPEDA).

D. Third-Party Involvement

If a breach involves service providers (e.g., brokers, custodians), we will ensure they comply with contractual and legal obligations for breach reporting.

9. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will be posted on our website with the effective date.

10. Contact Us

For privacy-related requests or concerns, please contact:
Email: legal@maximcapitalpartners.com